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Demographic Information Issue in the Proposal System

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Recently, it came to my attention that the system we use to gather proposals for the CCCC convention sent demographic information back to those who registered by email. This was information that proposers provided when they submitted their online proposals. If the proposer used their institutional email, technically this may give that institution access to the proposer’s personal information, which they may not wish to share with that institution.

Once this information was brought to our attention, NCTE quickly initiated changes to prevent the proposal system from sending the demographic information as part of the submission confirmation email. As of about 2:00 pm on Monday, May 08, the system stopped doing this. Again, this will NOT happen from this point forward. We are very sorry to those this may have affected.

I’d like to explain why we are trying to collect this information and what we’ll do with it. Because of how NCTE and CCCC information is structured, we cannot just find out …